JOINT SECRETARIAT

INUVIALUIT RENEWABLE

RESOURCE COMMITTEES

ANNUAL ACTIVITY REPORT

2003/04

June 2004

Table of Contents

Objectives of the Joint Secretariat	3

Operations	4

Organization and Staff Roster	7

Joint Secretariat Board of Directors	8

Joint Secretariat Staff	8

Organization Chart	10

Meetings and Courses Attended by Staff	11

Funding	22

Appendix A: Acronyms and Abbreviations	24

OBJECTIVES OF THE JOINT SECRETARIAT

1.	To support and facilitate the interests and activities of the wildlife and environmental councils, committees and boards, established pursuant to the Inuvialuit Final Agreement in any matters relating to their responsibilities and interests.

2.	To provide administrative (financial/clerical) support to those councils, committees and boards and to arrange logistics of meetings pursuant to the business of those councils, committees and boards.

3.	To record and make available all materials associated with the business of those councils, committees and boards as required by their Chairs and other appropriate agencies.

4.	To establish and maintain working liaisons between the Joint Secretariat and other Inuvialuit organizations, Government, Industry, the Academic sector and other relevant agencies or organizations.

5.	To provide technical resource support to those councils, committees and boards as required by their Chairs.

OPERATIONS

The Joint Secretariat (JS) was incorporated as a society in 1986. The six chairs of the committees listed below constitute the society's members and directors. The Joint Secretariat was established to provide technical and administrative support to the following Renewable Resource Committees for the Inuvialuit Settlement Region (ISR):

the Inuvialuit Game Council (IGC);

the Wildlife Management Advisory Council (NWT) (WMAC(NWT));

the Wildlife Management Advisory Council (NS) (WMAC(NS));

the Fisheries Joint Management Council (FJMC);

the Environmental Impact Review Board (EIRB); and

the Environmental Impact Screening Committee (EISC).

The Board of Directors for the Joint Secretariat held one regular and one annual general meeting during the 2003/04 fiscal year. The June 2003 annual general meeting and board of directors meeting were held in Edmonton, Alberta.

The Administration Unit continues to provide sterling service, not only for the JS staff, but also for its partners (mainly Government departments and agencies). This Unit has remained stable over the past year, while on the technical side, we have experienced considerable turnover. It has therefore been another very active year, with some of the staff doing "double-duty" until vacant positions could be refilled.

A major task this year has been providing input to the development of the Treasury Board Submission for the next five years' funding which, to a greater or lesser extent, has involved most staff - but especially the Administration Unit.

Shell Canada has provided funding via the Arctic Institute of North America (AINA), for the development of an Inuvialuit Settlement Region (ISR) literature database as a subunit of Arctic Science and Technology Information System (ASTIS). Our part-time librarian, Myrna Button, will be assisting Ross Goodwin and his Arctic Institute of North America staff in this worthwhile initiative.

Implementation of the Cooperation Plan for the Environmental Impact Assessment and Regulatory Review of the Mackenzie Gas Project continues to occupy a significant amount of the Executive Director's time, and, on occasion, that of other staff as required. The Community Support Unit (CSU) is becoming more involved at the "sharp-end" of these activities, i.e., at the community level.

The Executive Director has participated in numerous meetings and workshops, mainly in Yellowknife and Calgary which included:

•	Preliminary Information Package (PIP) conformity check and subsequent update meetings and workshops, primarily dealing with barging and routing;

•	continuing development of the draft Environmental Impact Statement (EIS) Terms of Reference ( TOR), including meeting with Federal Regulatory Agencies (RAs), and finalizing a draft Joint Review Panel Agreement, which was initialed in December;

•	assisting in the development of Joint Review Panel (JRP) selection procedures and JRP budget projections;

•	meeting with TransCanada Pipeline Limited (TCPL) and Imperial Oil Limited (IOL) re the Southern Terminus of the Mackenzie Gas Project (MGP);

•	various meetings with Northern Gas Project Secretariat (NGPS) staff, largely re obtaining space in Inuvik for the sub-office, and one meeting of the NGPS Executive Committee;

•	various meetings with MGP consultants.

The first Beaufort Sea offshore well in what will be more than a decade and a half is being planned by Devon Canada. The IGC Chair and JS Executive Director have participated this year in the Comprehensive Study Review process and the development of the Worst Case Scenario.

The JS and the IGC, are members of the Environmental Science Research Fund (ESRF) Drilling Waste Disposal ("sump") Technical Advisory Group. This year the Working Group finalized workshop arrangements, completed the background document and conducted the workshop in Inuvik in September. The Executive Director remains a member of the ESRF Northern Group, which provides advice on research priorities.

The Executive Director assisted with the organization and facilitation of the North Slope Conference, held this year in Inuvik in November.

The IGC Chair and the JS Executive Director are members of the Emergency Prevention, Preparedness and Response Working Group (EPPR-WG) of the Arctic Council. In addition to attending the annual meeting, the Executive Director convened an experts meeting to finalize the Arctic Shoreline Clean up and Assessment Team (ASCAP) manual. This document will be presented at the next EPPR-WG meeting for subsequent transmittal to the Arctic Council Ministers, via the Senior Arctic Officials, next Fall. The Executive Director is also a member of the Protection of the Arctic Marine Environment Working Group (PAME WG) for the purpose of developing the Arctic Marine Strategic Plan. This has involved several meetings and teleconferences. The completed Plan will be recommended to the Arctic Council next Fall.

The JS continues to be involved in various climate change initiatives with the Aurora Research Institute, the University of Laval Canadian Arctic Shelf Exchange Study (CASES), the AINA, the Inuit Tapiriit Kanatami (ITK) and the Inuit Circumpolar Conference (ICC) interface. This has largely involved the development and implementation of ice-monitoring and other community programs. The CSU participates in Canadian Climate Impacts and Adaptation Research Network (C-CIARN) Northern, and the Executive Director is a member of the C-CIARN Coastal Zone Committee. We assisted ITK in the completion of their climate change project and the ISR is now the only Inuit region to have every community's views on climate change documented. We also continue to support Tampere Polytechnic's projects and students here in Canada.

IGC, WMAC(NWT), and JS staff have also continued their participation in the development of new Territorial statutes for Species at Risk and Wildlife. This involved meetings with Department of Resources, Wildlife and Economic Development (DEWED) and Aboriginal Caucuses, until the process entered a pre-election hiatus.

The Executive Director is a member of the Arctic Regional Advisory Council (CCG/DFO) and he attended its only meeting this year in Yellowknife. The Council is caught up in the reorganization and restructuring of the Departments of Fisheries and Oceans and Transport.

Other meetings and activities that have involved the Executive Director include:

•	a presentation to the 42 Community Corporation directors, primarily regarding the Inuvialuit/Gwich'in Overlap Agreement;

•	presentations to the EISC and WMAC(NWT);

•	attendance at the Inuvialuit Final Agreement - Implementation Coordinating Committee (IFA-ICC) meeting;

•	various meetings with consultants re the creation of a JS web-site;

•	attendance at the Ocean Management and Research Network conference in Ottawa;

•	attendance at the EIRB technical hearings for WesternGeco's river seismic project;

•	attendance at the Mackenzie Valley Environmental Impact Review Board (MVEIRB) Environmental Assessment (EA) Public Hearings in Inuvik.

ORGANIZATION AND STAFF ROSTER

The Joint Secretariat presently consists of:

a Board of Directors, consisting of the Chairs of the committees served by the Secretariat;

-	an Executive Director, responsible for the overall direction of the Secretariat;

-	a Senior Administrative Officer, responsible for the routine office procedures and the financial administration of the Secretariat;

-	a Financial Administrative unit reporting to the Senior Administrative Officer which consists of a Finance Officer, a Travel/Accommodation Coordinator and a Secretary/Receptionist. This unit is responsible for the maintenance of the Secretariat's general ledger, the accounts payable and accounts receivable functions, preparation of financial reports and matters relating to the budget process.

-	a Librarian (who is also an Administrative Clerk), responsible for inputting library data into a computerized retrieval system and the maintenance of the library itself;

a Resource Biologist for the FJMC;

a Resource Person for the Inuvialuit Game Council;

a Resource Person for the WMAC (NWT);

a Resource Person for the EISC;

a Resource Person for the EIRB;

a Resource Person for the operation of the GIS;

an HTC Administrative Support Officer;

an HTC Technical Resource Person;

a Co-management Technical Resource Person; and

an IGC Technical Resource Person.

The Joint Secretariat receives policy direction from its Board of Directors, who are also members of the Secretariat as a society.

The resource persons receive their line management from the Executive Director and are the secretaries of their respective committees. The secretary, the library clerk, the travel/accommodation coordinator and finance officer receive their direction from the Senior Administrative Officer, who in turn gets direction from the Executive Director.

JOINT SECRETARIAT BOARD OF DIRECTORS 2003/04:

Chair	-	Duane Smith, IGC - December 1997 to September 2003

Vice-chair

& A/Chair	-	Robert Hornal, EIRB - (A/Chair September 2003 to present)

Secretary	-	Norm Snow, Joint Secretariat

Director	-	William Klassen, EISC

Director	-	Bob Bell, FJMC

Director	-	Larry Carpenter, WMAC(NWT)

Director	-	Frank Pokiak, IGC - September 2003 to present

Director	-	Lindsay Staples, WMAC (North Slope)

JOINT SECRETARIAT STAFF 2003 - 2004:

POSITION	NAME	DATE OF EMPLOYMENT

Executive Director	Norm Snow	October 1986 to present

Senior Administrative Officer	Peggy Madore	March 1994 to present

Finance Officer	Evelyn Bullock	March 2003 to present

Travel/Accommodation

Coordinator	Heather Hansen	May 2002 to present

Secretary/Receptionist	Bernice Joe	January 2001 to present

/Librarian	Casual Office Clerk	Myrna Button	February 1998 to present

FJMC Resource Person	Kevin Bill	September 2002 to present

IGC Resource Person	Nelson Perry	October 2001 to present

WMAC(NWT) RP	Katherine Thiesenhausen	September 2001 to present

EISC Resource Person	Linda Graf	November 1995 to present

EIRB Resource Person	Jonathan Allen	April 2002 to June 2003

Charles Klengenberg	January 2004 to February 2004

Environmental Impact

Assessment Resource Person	Barbara Berg	January 2003 to June 2003

GIS Specialist	Amir Hassanzadeh	June 2001 to February 2004

HTC Administrative

Support Officer	Diane Dillon	September 2001 to present

HTC Technical Resource Person	Robin Fonger	November 2001 to present

Co-management Technical

Resource Person	Christopher Alway	October 2002 to November 2003

Steven Baryluk	January 2004 to present

IGC Technical Resource Person	Alisha Chauhan	April 2002 to April 2003

Barbara Berg	June 2003 to August 2003

Joseph Thrasher	January 2004 to present

JS Board of Directors	Support Unit
Joint Secretariat Organization Chart
IGC Chair
Present Chair
WMAC-NT Chair	IGC Resource Person
Director	Co-Management Technical Resource Person
WMAC-NT Resource Person
IGC Technical Resource Person
FJMC Chair	FJMC Biologist

Present Vice Chair	HTC Technical Resource Person
Executive Director	EISC Resource Person

HTC Administrative Support Officer	IGC
EISC Chair	EIRB Resource Person
Director	Secretary/Receptionist
GIS Specialist
Senior Administration Officer	Finance Officer
EIRB Chair
Director	Travel Coordinator/Admin. Asst.
WMAC-NS Chair	WMAC-NS Resource Person	Note: The Positions for WMAC-NS Chair and Resource Person are located in Whitehorse.
Director

MEETINGS AND COURSES ATTENDED BY JS STAFF

Nelson Perry (IGC Resource Person)

As Resource Person for the Inuvialuit Game Council, one of Nelson's primary administrative tasks is organizing and recording minutes for four quarterly meetings of the Council and following through with the action items from each of these meetings. For the 2003/2004 fiscal year, three of these meetings were held in Inuvik and one in Whitehorse. The Members also attend many other meetings related to the mandate of the Council and Nelson, in coordination with the travel coordinator and the finance officer, has the responsibility of taking care of logistics for the Chair and the Members' travel. Due to the increase in oil and gas related meetings and conferences during the past fiscal year, Nelson spent a considerable portion of his time on logistical related duties.

Throughout the year Nelson has been involved with addressing concerns and requests from the six Hunters and Trappers Committees (HTC's) and from individuals within the ISR. He was actively involved in drafting amendments to the IGC Bylaws that were requested by the HTC's. Some of these amendments were approved by all six HTCs and registered with the Registrar of Societies in September. He continued his involvement with the Drilling Waste Technical Advisory Group. This group held its last meeting in February and the document of recommended best practices for the disposal of drilling waste in the ISR should be available for distribution later this spring. This document is based on the results from the drilling waste workshop that was held in Inuvik in September which Nelson assisted in organizing. He has also continued to attend meetings related to gas exploration and development.

In addition to the above duties and activities, Nelson attended the following meetings and workshops:

-	Inuvialuit Final Agreement Implementation Coordinating Committee meeting, April, Inuvik;

-	Assessment and Remediation of Contaminated Sites in Arctic and Cold Climates Conference, May, Edmonton;

-	Inuvialuit Land Administration (ILA) Regulators meeting, June, Inuvik;

-	Pembina Oil and Gas Workshop, September, Calgary;

-	Drilling Waste Disposal Best Practices Guidelines Workshop, September, Inuvik;

-	Yukon North Slope Conference, November, Inuvik;

-	3rd International Wildlife Management Congress, November/December, Christchurch, New Zealand;

-	Joint Meeting with representatives from all HTC's, Community Corporations, and Elders Committees in the ISR on the Mackenzie Gas Project, February, Inuvik;

-	Wildlife Management Advisory Council (NWT) Community Tour, February, Sachs Harbour, Holman, and Paulatuk;

-	Species at Risk: Pathways to Recovery Conference, March, Victoria;

-	Cumulative Effects Assessment and Management (CEAM) Regional Plan of Action for the ISR Workshop, March, Inuvik; and

-	Environmental Impact Statement Terms of Reference Community Consultation Tour, March, Aklavik, Tuktoyaktuk, Inuvik,Paulatuk,Holman, and Sachs Harbour.

Katherine Thiesenhausen (WMAC(NWT) Resource Person)

In her capacity as the Resource Person (RP) for the Wildlife Management Advisory Council Northwest Territories (WMAC NWT) she fulfilled the administrative tasks related to organizing, recording and actioning items for five regular Council meetings, two teleconferences, a joint meeting with WMAC (NS), a joint meeting with the IGC, and a WMAC (NWT) six day tour of all six ISR communities.

As technical support to the WMAC (NWT), Katherine works with the Chair to provide draft comments to the Council on relevant research and development permit applications submitted to permitting authorities, and to the Environmental Impact Screening Committee. Development applications of note commented in this fiscal year were the Mackenzie Gas Project Pipeline Information Package (PIP), and the proposed Bathurst Port and Road Project. In addition, she reviews and provides draft comments on draft management plans, legislation and policies from other organizations. This fiscal year these included several drafts of the Tuktut Nogait National Park Management Plan, two drafts of a Status Report from the Committee on the Status of Endangered Wildlife in Canada (COSEWIC) on Peary and Dolphin and Union caribou, and the Canadian Wildlife Service's (CWS's) draft endangered species Recovery Handbook.

She participated in eight meetings and workshops in Inuvik specifically on oil and gas issues with industry, consultants and regulators. One of these was a meeting with a representative from the Department of Indian Affairs and Northern Development to discuss the WMAC (NWT)'s role in the oil and gas nominations process, sensitive bird habitat in the Mackenzie Delta, and the use of the Community Conservation Plans. Due to the fundamental nature of these issues during these times of development, this meeting was followed up with a letter from the WMAC (NWT). These issues have been discussed at several WMAC (NWT) meetings. Also of note was a Drilling Waste Disposal Best Practices Guidelines Workshop which provided an overview of existing sumps in the Mackenzie delta, issues related to the failure of some of them to contain wastes, and options for future disposal. Other key workshops she attended were two Mackenzie Gas Project facilities' issues scoping workshops, and two workshops on the potential impacts of a proposed offshore exploration drilling program.

The Resource Person also participated in eight non-oil and gas meetings and workshops. Three of these meetings were outside the ISR: a meeting with northern wildlife management boards to discuss issues of mutual interest and then a multi-day meeting with COSEWIC and CWS on the roles of the management boards in endangered species management, listing and recovery; a meeting between NWT aboriginal land claim organizations and Department of Resources, Wildlife and Economic Development representatives to discuss the process to integrate land claims into the NWT Wildlife Act. She gave a presentation on the Inuvialuit Harvest Study at the International Wildlife Management Congress. She also contributed to the Yukon North Slope Conference in Inuvik and facilitated at one of the workshops.

Katherine has also monitored the numerous WMAC (NWT) recommendations for wildlife regulation changes that were submitted in this and the last fiscal year to the Minister of DRWED. Discussions by the WMAC (NWT), IGC, and Hunters and Trappers Committees on what changes to recommend, and the actual process to amend the regulations have required a substantial amount of time. Clarification with DRWED on the process has also involved numerous letters and discussions.

In addition, Katherine has been busy in the evolving relationship of the WMAC (NWT) with COSEWIC and CWS regarding the processes under the new Federal Species At Risk legislation.

For the month of January Katherine performed the additional tasks of the Resource Person for the Environmental Impact Screening Committee, which included EISC meetings on January 12-14 and January 26-28, 2004.

Linda Graf (EISC Resource Person)

The main task of the Environmental Impact Screening Committee Resource Person is to act as the Secretary to the EISC. During 2003/2004, in the course of her routine duties, the Resource person organized and assisted at meetings of the EISC and met with development proponents, consultants, and regulatory personnel to discuss specific projects and the environmental screening process.

The EISC RP has maintained her membership in the International Association for Impact Assessment (IAIA) and the IAIA-Western and Northern Affiliate (IAIA-
WNA). This year she was only able to connect via telephone to one meeting of the IAIA-WNA.

The EISC RP had the opportunity to increase her knowledge of the gas industry through the Pembina Institute's Northern Oil and Gas and the Environment Workshop in Calgary (September 2003). The Workshop involved both classroom instruction, field trips, and meetings with Industry, First Nations, and community representatives. She also accompanied the EISC on a tour of the Alaskan North Slope Kuparuk and Alpine oil facilities (September 2003).

The EISC RP attended a variety of meetings throughout the year, including the Mackenzie Gas Project First Technical Meeting (8-9 April, 2003, Inuvik), the Inuvialuit Land Administration Oil Industry and Consultants Meeting (16 June, 2003, Inuvik), the Inuvik Petroleum Show - at which she gave a presentation (18-19 June, 2003, Inuvik), the Yukon North Slope Conference (18-20 November, 2003, Inuvik), EnCana's Burnt Lake Drilling Program (Start-up meeting, December, 2003), Devon Canada's Impacts Assessment Workshop (February 2004, Inuvik) and the CEAM Regional Plan of Action meeting (15-16 March, 2004, Inuvik). She also participated in numerous meetings related to the Mackenzie Valley Pipeline Environmental Assessment and Regulatory Process, in particular with working groups involved in the preparation of the Environmental Impact Statement draft Terms of Reference, the budget and the draft schedule of hearings for the proposed Joint Review Panel.

Kevin Bill (FJMC Resource Biologist)

In addition to providing the standard "RP" administrative and technical support to the Fisheries Joint Management Committee, Kevin has also been involved in a wide variety of programs and initiatives during the 2003-04 fiscal year.

Kevin provided organizational and administrative support for five regular committee meetings and five teleconferences. The meeting dates and locations were as follows:

-	Regular Meeting, June 23 – 25, 2003 (Inuvik)

-	FJMC Teleconference, July 23, 2003

-	FJMC Teleconference, September 3, 2003

-	Regular Meeting, September 15 –17, 2003 (Inuvik)

-	Annual FJMC Community Tour, November 3 – 7, 2003 (Inuvik, Paulatuk, Holman & Sachs Harbour)

-	Joint FJMC & Sachs Harbour HTC Teleconference, November 12, 2003 (Due to adverse weather conditions, the Committee was unable to meet with the Sachs Harbour HTC as part of the 2003 Community Tour)

-	FJMC Teleconference, January 6 and 9, 2004

-	Annual Research Planning Meeting, January 19 – 22, 2004 (DFO Freshwater Institute, Winnipeg)

-	Annual Budget Meeting, March 9 – 11, 2004 (Yellowknife)

Kevin managed and delivered three FJMC programs during the year, the Student Mentoring Program, ISR Sport Fishing Registry and monitoring program, and Beluga Monitoring program. The FJMC Student Mentoring Program returned for it's seventh year, with 4 students participating in the program (3 completing the term). As part of promoting the program, Kevin was asked to participate at CareerQuest 2004 as an exhibitor, along with Joint Secretariat staff, and also to participate as a keynote speaker, providing Samuel Hearne Secondary School Senior high students information on the Committee and the Mentoring Program. Kevin organized and facilitated the 2003 Beluga Monitoring Program, including the monitor training session on June 19, 2003. Seven monitors were hired for the 2003 season to collect information on harvested beluga, as well as jaws for age determination, and a log of aircraft activity. In addition to managing the Sport Fishing Registry, the Resource Biologist initiated the data collection for the 2003 ISR Spring-Summer Sport Angler Survey. The information gathered will be compared to previous surveys conducted in 2000-01 and 2001-02. The scope of the 2003 Spring-Summer angler survey will include both GNWT sport fishing licence holders and visitors to National Parks within the ISR who held a federal Parks Canada fishing permit.

Kevin also provided technical and administrative support to the West Side Working Group (WSWG), a multi-stakeholder group which includes representatives from the FJMC, Aklavik HTC and Elders Committee, DFO, and Parks Canada. The WSWG was established to develop a community driven, integrated fish management plan for the North Slope. The FJMC and the WSWG held a community feast, joint meeting and workshop in Aklavik on June 25 and 26, 2003.

Besides planning and organizing meetings and providing the day-to-day administrative duties and technical support to the Committee, he was also involved in the review of federal and territorial Species at Risk material, and commercial fishing applications in the Beaufort Sea. Kevin also attended numerous oil & gas exploration consultations and start-up meetings, as well as many workshops, conferences and events during the fiscal year, including:

-	Cumulative Effects Assessment & Management – A Gathering, May 13 and 14, 2003 (Yellowknife)

-	Offshore Oil & Gas Environmental Effects Management Conference, May 26 – 30, 2003 (Halifax)

-	Ocean's Day, July 25, 2003 (Aklavik)

-	Drilling Waste Disposal Workshop, September 25, 2003 (Inuvik)

-	Pembina Oil & Gas Workshop, September 28 – October 3, 2003 (Calgary)

-	North Slope Conference, November 18 and 19, 2003 (Inuvik)

-	Mackenzie Gas Project Non-Government Organization Environmental Impact Assessment Workshop, December 9 and 10, 2003 (Yellowknife)

-	Mackenzie Gas Project Workshop, February 3 and 4, 2004 (Inuvik)

-	Devon Impact Assessment Workshop, February 10 and 11, 2004 (Inuvik)

-	Rat River Charr Plan Meeting, February 21, 2004 (Ft. McPherson)

-	Cumulative Effects Assessment & Management Beaufort Delta Workshop, March 15 and 16, 2004 (Inuvik)

-	Mackenzie Gas Project NGO Environmental Impact Assessment Workshop, March 22 and 23, 2004 (Yellowknife)

He also participated in numerous community consultation meetings relating to the possible designation of the Beaufort Sea Beluga Management Plan Beluga Zone 1(a)'s as a Marine Protected Area (MPA) under the federal Ocean's Act. This would provide legislation to protect these ecological and culturally significant areas. The Beaufort Sea Integrated Management Planning Initiative (BSIMPI) is investigating the support for the MPA designation. He also participated in two BSIMPI workshops relating to the MPA, a Technical Workshop on September 17 – 19, 2003 and a Marine Environmental Quality Workshop on October 27 – 29, 2003, both in Inuvik.

Kevin also participated on a Technical Advisory Group for an Environmental Studies Research Fund project – Testing Fish Deterrent for use Under Ice in the Mackenzie Delta. The study was initiated to test the effectiveness of different deterrent technologies, both acoustic and light, on fish, in order to determine their usefulness as mitigation in seismic exploration programs in the Delta.

Diane Dillon (HTC Administrative Support Officer)

January 13 – 16, 2003 I traveled to Sachs Harbour for office training. The new RP is Joanne Eldridge. I submitted a proposal to the Aboriginal Human Resource Development Program (AHRDS) for financial assistance to send Joanne Eldridge of Sachs Harbour Hunters and Trappers Committee (SHHTC) and Lillian Kanayok of Olokhaktomiut Hunters and Trappers Committee (OHTC) to Inuvik for the February 15 – 16, 2003 QuickBooks Training.

I have attended and assisted at various Inuvik and Aklavik HTC meetings, I also attended the DFO update meeting with Lois Harwood and the Inuvik Hunters and Trappers Committee (IHTC) directors on March 13, 2003 here in Inuvik. She gave reports on the summer activities and showed us slides of her trips on the St. Louis and the St. Laurier Coast Guard ships.

June 16-17, 2003. I provided assistance to the Aklavik Office. N igaluk, the Aklavik Hunters and Trappers Committee (AHTC) business arm, is now up and running. I opened the new company in QuickBooks.

June 24-25, 2003. I traveled to Paulatuk for their AGM and assisted Diane Ruben with administrative duties. The Paulatuk Hunters and Trappers Committee (PHTC) had a good turn out.

July 9, 2003. I traveled to Aklavik for the day with Georgina Tocher. We assisted the RP in filling out Government forms and GNWT contracts

July 12-14, 2003. I assisted Joanne Eldridge in the office start up of their new company in QuickBooks. I also assisted Lorna Dillon who works for the Big Game Sports Hunts in starting up their new company with QuickBooks.

July 15-18, 2003 I assisted Lillian of the Holman Hunters and trappers Committee in the office for the AGM and also brought back the audit box for their Inuvik accountant. I read their financial statement for them since the audit was not even started. I assisted Ulukhaktuk Adventures with their Quickbooks. Jillbert Olifie was their RP.

July 31-Aug 1, 2003 While Eleanor Ross of the Tuktoyaktuk HTC was on holidays, I assisted Sarah Mckay in the office and attended their regular monthly meeting.

August 7-8. I assisted Sarah MacKay, the temporary Rpof t he Tuktoyaktuk HTC.

September 18-19, 2003. I attended and assisted at the BSIMPI oil & gas workshops.

October 7-10, 2003. I conducted a Resource Person Training Workshop in Inuvik with the help from DRWED, David Haogak and Kathy Sittichinnli of Human Resources Development Canada . Participants were SSHTC Joanne Eldridge, PHTC Diane Ruben OHTC Lillian Kanayok, IHTC Patricia Rogers and Donna Hansen. The topics were Overview of Land Claims in Canada, Organizations and Responsibilities under the IFA, Roles and functions of the Joint Secretariat, Sections 11, 12, 13 and 14 under the IFA, Inuvialuit Harvesting Rights, and Specific duties of the HTC's and Administrative Duties.

February 9-10, 2004 The Resource Person for the Paulatuk Hunters and Trappers Committee, Ray Ruben, was in my office for administrative and QuickBooks training. I communicate with him on a daily basis. Ray Ruben started work on November 10, 2003 as the new Resource Person in Paulatuk.

March 12, 2004. I had a meeting with Tundra Tech in regards to the database system for the Inuvialuit Harvesters Assistance Program (IHAP). The IGC approved in their March 17-20 meeting the implementation of an HTC database system to keep track of HTC members.

March 14 – 16 2004. I traveled to Holman to assist Julia Ekpakohak with QuickBooks training as Lillian Kanayok is taking six months educational leave. I will be traveling in April 2004 to assist in the audit preparation and provide more training.

The transferof the Inuvialuit Harvest Assistance Program to the Community Corporations has been completed successfully in each community except Paulatuk where PHTC is administering the Program. Esther Price is now the IHAP Manager.

I'm still administering the financial records for Paulatuk. They are in a good financial position.

Robin Fonger (HTC Technical Resource Person)

The HTC Technical Resource Person position is one of three positions (known as the Community Support Unit (CSU)) within the Joint Secretariat intended to provide technical capacity within the communities in response to the increase in development activities in the Mackenzie Delta. The unit works closely with the Hunters and Trappers Committees to provide them with the technical support that they require. Some of the regular activities Robin undertakes directly concerning the HTCs include: providing them with summaries of project descriptions prior to them being screened by the EISC, assisting them with policy and procedure development (Aklavik HTC); and responding to their individual requests. On occasion, the CSU also acts as liaison between the EISC and the HTCs concerning comments on project descriptions.

One major project that was undertaken this past year was organizing a training program for Wildlife Monitors in all six Inuvialuit communities. Wildlife Monitors are hired / approved by each HTC to prevent human-wildlife interactions on-site of the many projects that occur in the ISR. Funding to hold a series of courses for interested Wildlife Monitors was received from the Government of the Northwest Territories and the Inuvialuit Regional Corporation. Robin developed the program, coordinated and facilitated it and also managed the budget. The training was held over a six-week period from November 2003 through March 2004. Robin also maintained a Wildlife Monitor Database containing projects that occur in the ISR and the Wildlife Monitors who are present on them up until the end of 2003, when the new IGC Technical Resource Person took over this responsibility. In addition to the above, Robin assisted the six communities to review and approve a common job description for Wildlife Monitors across the ISR.

In September 2003 Robin organized and worked with Inuit Tapiriit Kanatami staff to conduct community workshops where observations of environmental change were discussed and documented. These workshops were held in Paulatuk and Holman. Following these workshops, Robin worked with the Government of the Northwest Territories (Energy Department) to coordinate and carry out an elders and youth workshop on climate change. This two-day workshop included presentations on current government (NWT) strategies on climate change, as well as updates from various organizations regarding programs related to climate change. One elder and one youth from each of the six Inuvialuit communities attended this workshop.

For the majority of this fiscal year, Robin acted as the IGC representative on the NWT Environmental Contaminants Committee (NWT ECC). This involved attending monthly meetings (via conference call) and keeping the IGC up to date during their quarterly meetings. Robin also assisted the Regional Contaminant Coordinator (RCC) in developing a proposal for funding for the RCC position. While in this role, Robin administered the 1% Inuit Survey that was written by a team of individuals from ITK and each Inuit Region. The purpose of this survey was to determine how effective communication of contaminant information has been in the past and how best to improve this communication in the future. This survey was given across all Inuit Regions and administered by Robin to individuals in Aklavik, Paulatuk, Holman and Sachs Harbour.

In March 2004, Robin along with the other CSU members carried out a community tour where the Environmental Impact Statement (EIS) and the regulatory processes for the Mackenzie Gas Project (MGP) were discussed. The purpose of this tour was to help prepare community members for the upcoming consultation on the EIS Terms of Reference for the MGP. The Public Consultation tour on the EIS Terms of Reference for the MGP was also coordinated and organized by the CSU. During this tour, members from the IGC, Joint Secretariat, Canadian Environmental Assessment Agency and the Northern Gas Project Secretariat attended, with the National Energy Board and MGP representatives present as observers.

Over the year, the HTC Technical Resource Person attended various meetings with industry representatives concerning upcoming projects in the ISR as well as the following meetings and workshops:

-	Mackenzie Gas Project Scoping Issues Workshop, April 8-9, 2003 (Inuvik, NT)

-	Public Review of WesternGeco Mackenzie Delta River 2D Seismic Program 2002, April 15 (Tuktoyaktuk) and April 16 (Inuvik) 2003

-	NWT ECC (Environmental Contaminants Committee), May 8 and 22, July 22, October 8, November 3, 2003 (Conference Calls), November 28, 2003 (Yellowknife, NT)

-	Cumulative Effects Assessment Management Framework Forum, May 13-14, 2003 (Yellowknife, NT)

-	Cumulative Impact Monitoring Program, July 23 (Conference Call), 2003

-	Ocean's Day, July 25, 2003 (Aklavik, NT)

-	Pembina Northern Oil and Gas Workshop, September 8-12, 2003, (Calgary, AB)

-	Observations of Environmental Change Workshops, September 17-18 (Paulatuk, NT), 20-21 (Holman, NT) 2003

-	Elders Climate Change Workshop, September 22-23, 2003 (Inuvik, NT).

-	Technical Advisory Group ESRF Sump Workshop, September 25-27, 2003 (Inuvik, NT)

-	Marine Environmental Quality Objectives Workshop, October 28-29, 2003 (Inuvik, NT) (Rapporteur)

-	FJMC Community Tour, November 4 (Paulatuk, NT), November 5 (Holman, NT), 2003

-	Wildlife Monitoring Course, November 10-12, 2003 (part 1) (Aklavik, NT)

-	Yukon North Slope Conference, November 18-20, 2003 (Inuvik, NT) (Rapporteur and audiovisual set-up / coordination)

-	Wildlife Monitoring Course, November 25-27, 2003 (Holman, NT)

-	Wildlife Monitoring Course, December 1-4, 2003 (Sachs Harbour, NT)

-	Wildlife Monitoring Course, December 8-12, 2003 (Tuktoyaktuk, NT)

-	Wildlife Monitoring Course, January 26-30, 2004 (Inuvik, NT)

-	Wildlife Monitoring Course, February 3-4, 2004 (part 2) (Aklavik, NT)

-	Wildlife Monitoring Course, February 17-20, 2004 (Paulatuk, NT)

-	National Inuit Conference on the Environment, February 23-26, 2004 (Ottawa, ON)

-	Community Support Unit Community Information Tour Regarding the Environmental Impact Statement Terms of Reference for the Mackenzie Gas Project, March 8 (Paulatuk, NT), March 9 (Sachs Harbour, NT), March 10 (Holman, NT), March 15 (Tuktoyaktuk, NT), March 16 (Aklavik, NT) and March 17 (Inuvik, NT) 2004.

-	Public Consultation Community Tour on the Environmental Impact Statement Terms of Reference for the Mackenzie Gas Project, March 22 (Aklavik, NT), March 23 (Tuktoyaktuk, NT), March 24 (Inuvik, NT), March 25 (Paulatuk, NT), March 26 (Holman, NT) and March 27 (Sachs Harbour), 2004

-	Mackenzie Valley Environmental Impact Review Board Public Hearing on the Mackenzie Gas Project, March 30-31, 2004 (Inuvik, NT)

-	Attended various HTC meetings including:

- Inuvik - April 24, June 10, June 14 (AGM), September 25, 2003

- Holman - July 15, July 16 (AGM), November 25, 2003 (AngloAmerican public meeting)

- Tuktoyaktuk - July 28, 2003

- Attended and reported at all IGC meetings (June 19 -22, October 2 - 5 and December 17-20, 2003, and March 17 - 20, 2004)

Aside from her community support activities, Robin was a contributor for the Joint Secretariat's biannual newsletter in 2003/04. This newsletter is widely distributed to Inuvialuit beneficiaries and a general audience of government partners, academics and industry.

Joe Thrasher (IGC Technical Resource Person)

With the increased development of oil and gas activity, in addition to routine wildlife and management activities in the Inuvialuit Settlement Region (ISR), a Community Support Unit (CSU) was formed. The CSU gives technical support to the Communities in the ISR, ( Paulatuk, Tuktoyaktuk, Holman, Sachs Harbour, Aklavik, and Inuvik)..

January: I worked with Aurora Research on the sea-ice monitoring program which is ongoing until ice breakup . HTC RP's were contacted to post a job offer and to hire two capable individuals for this monitoring program. As a requirement the successful candidates had to own a snow-machine and toboggan. The Program provided the opportunity to travel to Tuk on two occasions for the training of the selected monitors, and although we had minor problems, the program is running successfully. The Data collected are downloaded and e-mailed weekly to the Aurora Research Institute.

As a new member of the Contaminants Committee, I had the opportunity to travel to Yellowknife from March 2 -5 for a course, on the Northern Contaminants Program (NCP) frontline training. The Chair of the committee gave a quick overview with key messages for all members attending. The intent of this course is to help Community professionals gain knowledge in the areas of contaminants and understanding of research and research methods. The first two sessions were on educational games for school children and giving hands on experience to interpret and communicate contaminants information at the Community level. NWTECC - NCP proposal evaluation began on day 2, members from each region rated proposals, being a long and tedious task, arguments had to be short and to the point, and those selected with highest ratings were chosen.

Data entering for the wildlife Monitors is going very well. To date the Communities in the ISR are sending in reports on a regular basis.

March: the Community Support Unit traveled to the six ISR Communities. Presentations were made to the public on the draft terms of reference (TOR) for the Environmental Impact Statement of the Mackenzie Gas Project. The Consultation Group made a presentation on the previous topic to the public in the ISR. The turnout in each Community was sporadic but consistent. The next comment period for the public to be involved will be summer, possibly June.

Meetings attended to date consist of: MPG meetings, TOR tour meetings, Consultation Group meetings, IGC meetings, and MVEIRB meetings.

Steven Baryluk (Co-Management Technical Resource Person)

Steven Baryluk was hired as the Co-Management Technical Resource Person (replacing Chris Alway) and began work January 7, 2004. Steve is part of the team that makes up the Community Support Unit (CSU) at the Joint Secretariat (other CSU members are Robin Fonger and Joe Thrasher).

Since January the Co-Management Technical RP has spent a lot of time reading over materials related to the Joint Secretariat and the oil and gas work in the region, attended several workshops and meetings, and spent some time in each community.

During January the Co-Management Technical RP attended a meeting with the Mackenzie Gas Project (MGP) to get updates on what had been happening with that project. A Beaufort Sea Integrated Management Planning Inititative (BSIMPI) workshop was also attended.

February saw the Co-Management Technical RP attend a MGP workshop in Inuvik, as well as a Devon Impact Assessment workshop. On February 23 the Co-
Management Technical RP attended the Ninth Annual Gathering of the Arctic Borderlands Ecological Knowledge Co-op (Inuvik). Much of the rest of the time was spent preparing for a CSU community information tour about the Draft Terms of Reference (TOR) for the upcoming Environmental Impact Statement. This information tour was designed to inform the communities about upcoming consultations on the TOR by a group of people from the Northern Gas Project Secretariat (NGPS), Joint Secretariat, Canadian Environmental Assessment Agency (CEAA), Inuvialuit Game Council (IGC). Observers from the National Energy Board (NEB) and the MGP were also present. These consultations were a chance to meet face-to-face and discuss concerns about the content of the TOR.

During March the CSU community tour took place during the beginning of the month. Turnout was small in most communities, but the people who attended were thankful they had come and gained some knowledge about the procedures of the licensing for the MGP. They also were glad they had a chance to find out about the importance of the consultations on the TOR. The Co-Management Technical RP also attended parts of the IGC annual meeting before heading out again to all the communities for the TOR consultation tour. During the consultation tour the 'consultation group' made brief presentations about the Northern Gas Project Secretariat and its role, as well as a brief overview of the Draft TOR for the Environmental Impact Statement. After the presentations people were allowed to ask questions and raise concerns about the TOR and other aspects of the MGP. The people in attendance asked some very good questions and were generally satisfied with the opportunity to get some answers about their concerns. Many comments and concerns will be incorporated into the next draft of the TOR.

At the end of March the Co-Management Technical RP attended parts of the Mackenzie Valley Environmental Impact Board public hearings in Inuvik.

FUNDING

Funding requirements for the Joint Secretariat committees are provided by contribution agreements from the following:

1.	Government of the Northwest Territories - Department Resource, Wildlife and Economic Development (3 Contribution Agreements)

a) Joint Secretariat Administration

Inuvialuit Game Council

Wildlife Management Advisory Council (NWT)

Staff Support for the Joint Secretariat Library

b) Inuvialuit participation costs for the Environmental Impact Review Board, the Environmental Impact Screening Committee and both Wildlife Management Advisory Councils (North Slope and NWT)

c) Community Harvester Assistance Program

2.	Department of Fisheries and Oceans Canada

Fisheries Joint Management Committee (Inuvialuit and Chairman costs)

Fisheries Joint Management Committee (staff & program support)

Fisheries Joint Management Committee Beluga Monitoring Program, Fishing Registration and Consultation

Harvest Study

3.	Department of Indian and Northern Affairs

Environmental Impact Screening Committee

Environmental Impact Review Board

Administration and Staff Support for both the above Committees

Additional funds have also been provided by DIAND to enable Inuvialuit participation in the Pipeline Coordination process, and to increase Board and Community capacity. These funds are contributed by way of amendment to the existing Screening and Review Contribution Agreement.

The Joint Secretariat administered funds received from the GNWT, by way of a contribution agreement for the Hunters and Trappers Committees Administrative and Operational Support.

The Inuvialuit Student Mentoring Placement Program was cost-shared between the Inuvialuit Regional Corporation, Federal Department of Education, Culture and Employment, Enbridge, Department of Fisheries and Oceans, the Fisheries Joint Management Committee, and is administered on behalf of all by the FJMC.

The Joint Secretariat administered funds for the Wildlife Monitor Training Course for Inuvialuit beneficiaries. The funding was received from:

Education, Culture and Employment by means of a contribution agreement; and

the Inuvialuit Regional Corporation by means of a contribution agreement.

The Joint Secretariat administered funds received from the GNWT, by way of a contribution agreement for the Elders Workshop.

The Joint Secretariat's audited financial statements are provided separately from this annual report and are prepared by the firm of Avery, Cooper and Co. of Yellowknife, N.W.T.

Appendix A: Acronyms and Abbreviations

AGM	Annual General Meeting

AHRDS	Aboriginal Human Resource Development Program

AHTC	Aklavik Hunters and Trappers Committee

AINA	Arctic Institute of North America

A-SCAT	Arctic Shoreline Clean-up and Assessment Team

ASTIS	Arctic Science and Technology Information System

BSIMPI	Beaufort Sea Integrated Management Planning Initiative

CASES	Canadian Arctic Shelf Exchange Study

CCG	Canadian Coast Guard

C-CIARN	Canadian Climate Impacts and Adaptation Research Network

CEAM	Cumulative Effects Assessment and Management

COSEWIC	Committee On The Status of Endangered Wildlife in Canada

CSU	Community Support Unit

CWS	Canadian Wildlife Service

DFO	Department of Fisheries and Oceans

DRWED	Department of Resources, Wildlife and Economic Development

EA	Environmental Assessment

EIRB	Environmental Impact Review Board

EIS	Environmental Impact Statement

EISC	Environmental Impact Screening Committee

EPPR-WG	Emergency Prevention, Preparedness and Response Working Group

ESRF	Environmental Science Research Fund

FJMC	Fisheries Joint Management Committee

GIS	Geographical Information System

GNWT	Government of the Northwest Territories

HRDC	Human Resources Development Canada

HTC	Hunters and Trappers Committee

IAIA	International Association for Impact Assessment

IAIA-WNA	International Association for Impact Assessment - Western and Northern Affiliate

ICC	Inuit Circumpolar Conference

IFA	Inuvialuit Final Agreement

IFA-ICC	Inuvialuit Final Agreement - Implementation Coordinating Committee

IGC	Inuvialuit Game Council

IHAP	Inuvialuit Harvesters Assistance Program

IHTC	Inuvik Hunters and Trappers Committee

ILA	Inuvialuit Land Administration

ITK	Inuit Tapiriit Kanatami

IOL	Imperial Oil Limited

ISR	Inuvialuit Settlement Region

JRP	Joint Review Panel

JS	Joint Secretariat

MGP	Mackenzie Gas Project

MPA	Marine Protected Area

MVEIRB	Mackenzie Valley Environmental Impact Review Board

NCP	Northern Contaminants Program

NEB	National Energy Board

NGO	Non-government Organization

NGPS	Northern Gas Project Secretariat

NWT	Northwest Territories

NWT ECC	Northwest Territories Environmental Contaminants Committee

OHTC	Olokhaktomiut Hunters and Trappers Committee

PAME WG	Protection of the Arctic Marine Environment Working Group

PHTC	Paulatuk Hunters and Trappers Committee

PIP	Preliminary Information Package

RAs	Regulatory Agencies

RCC	Regional Contaminant Coordinator

RP	Resource Person

SHHTC	Sachs Harbour Hunters and Trappers Committee

TCPL	TransCanada Pipeline Limited

TOR	Terms of Reference

WMAC(NS)	Wildlife Management Advisory Council (North Slope)

WMAC(NWT)	Wildlife Management Advisory Council (Northwest Territories)

WSWG	West Side Working Group